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Decision Memo — DM-008 — Session 7 Final Review

Session: 7 Date: 2026-04-20 Topic: Playbook completion status; remaining actions for the group

⚠️ Session 9 update: Theme camp decision is resolved — application window closed March 30, 2026. Sound = boom box. May 27 deadline references below are no longer actionable. See DM-010.

What was completed this session

  • DM-007-theme-camp-decision.md — full decision framework for Matt's sound/theme camp question
  • CONTRIBUTION-participation-plan.md — three-tier contribution options; recommendation for Year 1

Playbook completeness: FINAL ASSESSMENT

All program.md deliverable types — STATUS

Type Document Status
Principles translation (10) PRINCIPLES-*.md (7 files) ✅ COMPLETE
Role-specific prep memos ROLE-PREP-amber/matt/developer.md ✅ COMPLETE
Camp operations memo CAMP-OPS-minimum-viable-model.md ✅ COMPLETE
Infrastructure checklist INFRA-checklist-core-systems.md ✅ COMPLETE
Packing framework PACKING-framework.md ✅ COMPLETE
Social/psychological prep PSYCH-PREP-social-and-psychological.md ✅ COMPLETE
Comparison memo COMPARISON-lof-vs-camping-vs-festival.md ✅ COMPLETE
Failure modes memo FAILURE-MODES-first-timer-risks.md ✅ COMPLETE
Decision memos DM-001 through DM-008 ✅ COMPLETE
Post-event debrief template POST-EVENT-debrief-template.md ✅ COMPLETE
Quick reference summary QUICK-REFERENCE-summary.md ✅ COMPLETE
Day-by-day orientation ORIENTATION-day-by-day-rhythm.md ✅ COMPLETE
Pre-event conversation guide PRE-EVENT-group-conversation-guide.md ✅ COMPLETE
Event-specific details EVENT-DETAILS-2026.md ✅ COMPLETE
Weather prep WEATHER-michigan-july.md ✅ COMPLETE
Contribution plan CONTRIBUTION-participation-plan.md ✅ COMPLETE
Theme camp decision DM-007-theme-camp-decision.md ✅ COMPLETE

Full document index

reports/concepts/

  • PRINCIPLES-radical-self-reliance.md
  • PRINCIPLES-decommodification.md
  • PRINCIPLES-leave-no-trace.md
  • PRINCIPLES-gifting.md
  • PRINCIPLES-radical-inclusion.md
  • PRINCIPLES-radical-self-expression.md
  • PRINCIPLES-participation.md
  • PRINCIPLES-remaining-three.md (Communal Effort, Civic Responsibility, Immediacy)
  • ROLE-PREP-amber.md
  • ROLE-PREP-matt.md
  • ROLE-PREP-developer.md
  • PSYCH-PREP-social-and-psychological.md
  • COMPARISON-lof-vs-camping-vs-festival.md
  • ORIENTATION-day-by-day-rhythm.md
  • QUICK-REFERENCE-summary.md
  • EVENT-DETAILS-2026.md
  • WEATHER-michigan-july.md
  • CONTRIBUTION-participation-plan.md

reports/process/

  • CAMP-OPS-minimum-viable-model.md
  • INFRA-checklist-core-systems.md
  • PACKING-framework.md
  • PRE-EVENT-group-conversation-guide.md
  • FAILURE-MODES-first-timer-risks.md

reports/decision-memos/

  • DM-001-session-1-framework.md
  • DM-002-session-2-operations.md
  • DM-003-session-3-psych-and-failure.md
  • DM-004-early-logistics.md
  • DM-005-session-5-completion.md
  • DM-006-event-details-and-sound-decision.md
  • DM-007-theme-camp-decision.md
  • DM-008-session-7-final-review.md (this file)

reports/experiments/

  • POST-EVENT-debrief-template.md

Group action summary — what the group needs to do

THIS WEEK (urgent)

  1. Tickets: All three register at volunteer.lakesoffire.org and enter the lottery. Deadline is open but offers expire 14 days after selection. Act now.

BEFORE MAY 20

  1. Sound decision: Matt (+ group) decides on theme camp registration. Deadline is May 27. See DM-007.

BEFORE JUNE (after tickets secured)

  1. Gear procurement: Matt begins — shade structure + ratchet straps, 9+ 5-gallon water containers, cook kit, 2 propane canisters
  2. Gifting item: Group decides what to bring; Amber drives. 50–75 small items.
  3. Pre-event conversation: Developer schedules for late May or early June. Uses PRE-EVENT-group-conversation-guide.md.

CLOSE TO EVENT (June–July)

  1. Volunteer shifts (optional): Each person reviews volunteer.lakesoffire.org/calendar
  2. Site map when available: Developer reviews, shares with group
  3. Final packing cross-check: Matt + Developer, 48 hours before departure (July 13)
  4. Weather forecast: Developer checks 7-day forecast July 1

AT THE EVENT

  1. Developer leads Day 1 site walkthrough
  2. Daily camp maintenance routine (10 min/day)
  3. Two full MOOP sweeps on departure

WITHIN 2 WEEKS OF RETURNING

  1. Post-event debrief: Developer facilitates using POST-EVENT-debrief-template.md

Self-review of this mission

Which outputs most reduced uncertainty for the group? - ROLE-PREP memos — assigned ownership and named blind spots nobody would have named themselves - FAILURE-MODES memo — filtered first-timer mistakes for this group specifically - EVENT-DETAILS-2026 — surfaced the lottery urgency and the sound permit deadline; these are time-sensitive and would have been missed

Which principles needed most translation? - Radical Self-Reliance and Decommodification — both directly challenged prior-experience assumptions from Amber and Matt

Which prep areas are now clear? - All of them. The playbook is complete.

What is still open? - Matt's theme camp decision (group, not playbook) - Ticket purchases (group, not playbook) - Gear procurement timeline (group, not playbook) - The event itself

What should be standardized for future sessions? - Event-specific research as an early session (not session 6 — should be session 2 or 3 to inform all other planning) - Role assignment in session 1 was the right call — it made every subsequent memo faster to write and more specific

Final decisions

Keep: - This playbook as the active group reference through the 2026 event - QUICK-REFERENCE as the primary handout - POST-EVENT debrief as mandatory

Update (if theme camp is registered): - Add sound setup section to INFRA checklist - Add set schedule to CAMP-OPS memo

Next session (if needed): - Only if: theme camp is registered (document setup), or a group member has specific questions the playbook doesn't address

Otherwise: This playbook is ready. The work now shifts to the group.